Job Description

  •           Answer and direct phone calls
    ·         Organize and schedule meetings and appointments
    ·         Produce and distribute correspondence memos, letters, faxes and forms
    ·         Assist in the preparation of regularly scheduled reports
    ·         Develop and maintain a filing system
    ·         Order office supplies
    ·         Submit and reconcile expense reports
    ·         Provide general support to visitors
    ·         Provide information by answering questions and requests
    ·         Generate reports
    ·         Prepare and monitor requisitions
    ·         Contribute to team effort by accomplishing related results as needed
    ·         Carry out administrative duties such as filing, typing, copying, scanning etc.
    ·         Organize travel arrangements for senior managers
    ·         Write letters and emails on behalf of other office staff
    ·         Cover the reception desk when required
    ·         Maintain computer and manual filing systems
    ·         Handle sensitive information in a confidential manner
    ·         Take accurate minutes of meetings
    ·         Reply to email, telephone or face to face enquiries
    ·         Receive, sort and distribute the mail
    ·         Answer telephone calls and pass them on
    ·         Maintain up-to-date employee holiday records
    ·         Greet and assist visitors to the office
    ·         Schedule Meetings

Skills / Requirements

Knowledge of Office Procedures and equipment.  Ability to comprehend assignments given and accomplish creative follow through. Excellent computer, organization and communication skills, ability to manage time well, and be flexible.  Valid drivers license, proof of insurance and availability of automobile needed.

Important Notes

Level 2 Background Check & Drug Test is Required prior to employment.